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Administrative Officer (maternity replacement)

Location: Houayxay (Bokeo Province)

Deadline for submitting the application: 26/04/2026 

Start date: 01/06/2026 or asap

Contract duration: 6 months (maternity replacement)

 

 

1. BACKGROUND

 

Under the fifth Lao-Luxembourg Indicative Cooperation Programme, the Lao and Luxembourg governments have deepened collaboration through four sectoral programmes (implemented from 2023 to 2027) with a total budget of over 124 MEUR.

 

 

2. OBJECTIVE

 

The Administrative Officer supports with all administration tasks and maintains effective and efficient cooperation and coordination among the Bokeo Provincial Support Office, central programme office and Operational Pool, thereby ensuring compliance with all requirements of LuxDev.

 

 

3. MAIN RESPONSIBILITIES

 

  • Meet visitors and manage correspondence.
  • Maintain soft / hard filing systems in accordance with LuxDev procedures.
  • Make travel logistical arrangements including travel authorization and reconciliation forms.
  • Make logistical arrangements for missions and meetings.
  • Manage office supplies and small equipment and maintain inventories.
  • Ensure compliance with vehicle policy and keep records of over time for housekeepers and drivers.
  • Cash management and processing of documentation and payments at the bank.
  • Manage and monitor the petty cash.
  • Assist with day-to-day programme accounting (gathering invoices, getting clearance, submitting to finance).
  • Support Category C procurement (≤ 10 000 EUR): drafting memos, budgets, summary file notes, technical specifications, requests for quotations, purchase orders, etc;

 

 

A detailed job description can be obtained upon request to the email address: hr.rofvte@luxdev.lu.

 

 

4. SKILLS and qualifications REQUIRED FOR THE JOB

 

  • Bachelor’s in Business Administration, Accounting, Information Systems or a related discipline;
  • At least 5-year of relevant experience in ODA, programme and/or project support;
  • Proficient computer skills, including Microsoft Office and e-mail applications;
  • Ability to write and communicate orally in Lao and English;
  • Good communication and interpersonal skills, attention to detail and organisational skills.

 

 

5. CONDITIONS

 

  • Location: Houayxay (Bokeo Province)
  • Nature of the position: six months contract (maternity replacement ~ full time);
  • Expected starting date: 01/06/2026 or asap;
  • Salary: calculated based on the experience and qualifications of the successful candidate. 

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