Administration and Finance Assistant

TA - Administrative and Financial

Place of work: San Salvador, El Salvador

Contract duration: 54 months

Full-time

Reports to the Chief Technical Advisor (CTA)

Applicants must be legally authorized to work in El Salvador and hold either permanent residency status or a valid work permit at the time of application.

LuxDev, the Luxembourg Development Cooperation Agency, designs and implements development cooperation programmes and projects on behalf of the Luxembourg Government. Our teams bring together around 100 colleagues at headquarters and more than 600 professionals working across partner countries of the Luxembourg Development Cooperation.

Development cooperation is, above all, a human endeavor. Working hand in hand with our partners, we develop and deliver sustainable solutions to address the economic, social and environmental challenges of today and tomorrow.

Our strength lies in the combination of recognized expertise and an organizational culture built on collaboration, trust and close working relationships. As a people-centered organization, we offer every employee the opportunity to contribute and make a tangible difference through our work and our results.

Joining LuxDev means becoming part of a committed organization guided by the values of respect, integrity, solidarity and effectiveness. It means using your skills and experience to support meaningful contributions to projects that create lasting, positive change for our partners countries and their communities.

To learn more about LuxDev, our working environment and our values, visit the “Joining LuxDev” section on www.luxdev.lu.

Job Purpose

The Administrative and Finance Officer will be responsible for overseeing the program’s administrative and financial management, ensuring effective resource utilization, compliance with organizational procedures, and accurate financial reporting. Under the supervision of the Chief Technical Advisor and in close coordination with the PREFEF team, CENPROMYPE administrative units, and implementation partners, the Officer will strengthen operational efficiency through process improvements, support program execution, and ensure adherence to administrative and financial regulations.

Duties and main tasks

• Responsible for the overall financial, accounting, and administrative management of the program, ensuring compliance with institutional policies, donor requirements, and applicable regulations.
• Serves as the primary focal point for partners, stakeholders, the Regional Office, and headquarters on administrative, financial, accounting, and compliance matters.
• Manages the preparation and administration of agreements, contracts, and financial instruments required for program implementation, in accordance with established procedures and templates.
• Oversees procurement and contracting processes for goods and services, ensuring compliance with applicable procurement rules and monitoring partner-managed procurement activities.
• Maintains accurate accounting records and financial transactions within the program’s financial management systems, ensuring timely reporting and data integrity.
• Manages administrative, financial, and operational documentation and filing systems, both physical and electronic, in line with institutional standards.
• Supports the preparation of official correspondence, memoranda, reports, and other administrative documentation required for program coordination and communication.
• Monitors cash flow, bank accounts, fund requests, and bank reconciliations to ensure sound financial management.
• Prepares periodic financial statements, budget execution reports, forecasts, and other financial reporting requirements.
• Coordinates and facilitates internal and external audits, ensuring the availability and accuracy of all supporting documentation.
• Ensures the proper management, safeguarding, inventory control, and registration of program assets and equipment in accordance with institutional policies.
• Coordinates the receipt, processing, and distribution of financial, administrative, and official program documentation.
• Provides administrative and operational support to the Chief Technical Advisor and program team, including the coordination of meetings, missions, and stakeholder engagements.
• Organizes and delivers logistical support for workshops, events, training activities, and other program-related operations.

Education and Experience

• Graduate in Business Administration or Public Accounting;
• At least five years of experience in administrative management of cooperation programs;
• Three years of experience in the preparation and management of agreements/contracts for the execution of projects;
• More than five years of experience in procurement processes of goods and services;
• Proven experience in preparing projects financial reports
• Experience in organizing high level meeting and relevant regional events
• Experience in SICA region or its institutions is desirable;
• Gender studies or experience in gender projects are desirable.
• B1 english written and spoken.